Nexus Flight Ops
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Features

Everything Nexus FO does, in the order the day happens.

Eleven areas that cover the work a flight school, flying club, or aircraft partnership actually does, from the morning schedule to the month-end statement.

Scheduling

One schedule, the whole operation.

Aircraft, instructors, simulators, and briefing rooms on a single timeline, the way a flying day actually runs. Drag to move, drag to resize, color by reservation type, and the weather sits right on the schedule.

  • Day, week, month, and list views across every resource
  • Backup bookings that wait on a full slot and take it when a cancellation opens it
  • Reservation types with their own colors, rules, and booking windows
A training day: five aircraft, seven instructors, lessons and maintenance side by side.
Booking rules & dispatch

Your rental policy, actually enforced.

Medicals, flight reviews, aircraft checkouts, renter’s insurance, account balance, recency, and more, checked when the booking is made and again when the airplane goes out. Each rule is yours to set to warn or to block, per aircraft or across the fleet.

  • Medical and recency rules cite the regulation behind them, so the conversation at the counter is short
  • Grounding squawks hold dispatch until they are cleared
  • Instructor duty time tracked against the eight-hour rule, right on the schedule
Each rule, set to warn or block at booking and again at dispatch, with the regulation it cites.
Check-in

The flight ends. The billing is done.

One check-in flow: meter readings in, aircraft and instructor charges computed from your rate sheet, invoice issued, payment taken by card on file, cash, or check. Squawks get written up in the same pass, so a discrepancy never waits on a sticky note.

  • Membership discounts and block time apply themselves
  • Fuel surcharges computed from the hours actually flown
  • Email receipt and an open balance the pilot can settle online
Check-in in one pass: meter readings, charges, squawks, an issued invoice, and payment.
Billing & ledgers

A ledger for every member and every airplane.

Every member has a real ledger with charges, payments, and credits in one place. Receivables aging, statement runs, late fees, and recurring dues for clubs run on schedule. Members pay online with a saved card or bank account, so balances settle without a phone call.

  • Aging by member, invoice register, and batch statement runs
  • Recurring charges for dues, hangar, and assessments
  • Public pay links so anyone can settle an invoice without an account
Receivables at a glance: aging buckets, the invoice register, and billing runs.
Leaseback & owners

Leaseback owners, paid clearly.

Tach, Hobbs, fixed-rate, or revenue share, modeled the way the agreement is written. Change a rate mid-month and the statement still comes out right. Expenses land in their categories, and the month closes with a statement the owner can actually follow.

  • Per-aircraft books: earnings, fuel, maintenance, insurance, storage
  • Fuel invoices that post to the airplane automatically
  • One scheduled run mails every owner their own statement
One airplane’s books: period earnings, categorized expenses, and fuel invoices that posted themselves.
Training records

Training records built for Part 61 and Part 141.

Build the syllabus once, in stages, lessons, and tasks, and enroll students against it. Every lesson is graded and signed by instructor and student, every stage check is on record, and a student’s standing is visible at a glance.

  • Syllabus builder with your own grading scales
  • Lesson records signed by instructor and student
  • Enrollment, stage check, and graduation records ready for the inspector
A signed lesson record: tasks, grades, comments, and both signatures.
Safety management

A safety culture, with a system behind it.

A Safety Management System built around 14 CFR Part 5, included with the product: confidential reporting, a hazard register with residual risk, corrective actions verified effective, safety performance indicators, training records, and management reviews with the numbers attached.

  • Confidential safety reports from any member
  • Hazard register with a 5×5 risk matrix and residual risk
  • Emergency response plan, meetings, and audit findings in one place
The safety program at a glance: recent reports, the top open hazards, and what is overdue.
Instructor payroll

Instructor payroll, from the flights themselves.

Weekly, biweekly, or monthly pay periods; per-instructor rates with separate flight and ground time; per-flight detail behind every total; and a PDF ready to hand to your payroll processor. What you billed the student and what you owe the instructor come from the same record.

  • Rate history per instructor, so a raise applies from the right date
  • Ground, flight, and checkout time paid the way you set it
  • Period totals with every flight behind them
A pay period, per instructor and per flight, ready for your payroll processor.
People & records

Certificates, ratings, endorsements, on record.

Pilot certificates, ratings, and medicals with expirations tracked. Endorsements carry the regulation and the exact language. Aircraft checkouts record who signed a member off, for which aircraft, and until when. A real electronic logbook comes built in, filled from the flying.

  • Currency and expirations feed the booking rules automatically
  • TSA citizenship evidence on file where the rules require it
  • Members see their own record, balance, and logbook
The pilot record: certificates, ratings, endorsements, medicals, and checkouts.
Fleet

The airplane’s paperwork does itself.

Maintenance reminders by meter or calendar, squawks tied to the flight that found them, weight-and-balance and performance calculators on every aircraft, and live flight tracking on the schedule so the desk knows when a plane is late.

  • Hobbs and tach tracked from every check-in
  • Squawks that can ground the airplane until cleared
  • Departure and arrival alerts, with an overdue flag
Maintenance status by meter and by calendar, with two items coming due.
AI on staff

The paperwork nobody wanted to type.

A private inbox reads your fuel and vendor invoices as they arrive and posts every line to the right airplane’s ledger. Snap a photo of a crumpled receipt and it becomes a ledger entry with airport, gallons, and tax filled in for your review. Hand it a POH and it reads the performance tables.

  • Fuel and vendor invoices posted to the right aircraft, no rekeying
  • Receipt photos turned into ledger entries for your review
  • Performance tables imported from the POH
Fuel invoices arrive at a private address, pass the vendor allowlist, and post to the ledger on their own.
And the rest

Also in the box.

  • Front-desk point of sale and a member storefront
  • Simulators and classrooms as bookable, billable resources
  • Block time packages sold up front and drawn down at check-in
  • Membership plans with automatic discounts
  • Customizable dashboard with drag-to-arrange widgets
  • E-signatures for rental agreements, waivers, and instructor contracts
  • Announcements to the whole school or a filtered audience, by email and in the app
  • A lead pipeline for discovery flights and inquiries, with one-click conversion to member
  • Gift certificates
  • Scheduled report delivery by email
  • METAR and TAF on every reservation and flight
  • In-app and email alerts for invoices, payments, and flight events
  • Fine-grained roles, multi-factor authentication, and an org-wide audit log
  • Your branding and your vocabulary: “students,” “pilots,” or “members”
  • One login across organizations for members who fly at more than one
  • Each operator’s data kept strictly separate

Ready to run your operation on Nexus FO?

Start a free trial in a few minutes, or ask for a walkthrough with someone who runs a flight school on it every day.

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